10 Things to Note Before Hitting “Send”

(Photo via How Stuff Works)

So what are 10 ways to make sure your emails connect, convey and suitably convince the person the receiving end? Here are some points from the DailyBlogTips article…

11 Things to Consider Before You Send the Next Email: “Email is the primary mode of communication between Internet users. You use email to network with other bloggers, to grow your online business, to convert potential prospects into clients and so on. The micro blogging sites like Twitter, Facebook may have changed the way we share information but when it comes in communicating with web users, email is probably the simplest and universally accepted option.”

(Via DailyBlogTips.)

1. Use a subject title that cuts to the chase about what the email is about. If the email is about cheesecake don’t talk about clowns.

2. Get to the point — no one has time to go through an intro paragraph. Harsh I know, it’s a time starved world man!

3. If you’re getting asked the same question over and over just have a ready made email waiting in a text file on your desktop. Cut and paste title and body and send. Done.

4. Make it personal — you’re not a robot (we hope). In this tech crazed world we sometimes forget that humanity, caring and relationships are what make us who we are (unless you’re a Wall Street banker or stock market guy).

5. Don’t write in capital case — unless you like hammering people’s eyeballs. If you have to use it make sure you’re not writing EVERYTHING that way.

6. Stick to the thread — include previous emails in the message so that people don’t waste time figuring out what happened before.

7. Read the email before you send it — if you were in the other person’s shoes would they read the real message you want them to hear?

8. No slang, emoticons, abbreviations or shortcuts — unless you don’t want to be taken seriously.

9. Try not to turn your email into a kaleidoscope — too much highlighting or colour could be overkill. Worse, it could give someone a seizure.

10. Use short simple sentences — fast, quick, simple. Don’t write when you’re angry okay?

Funny, the original article had 11 things — maybe it’s only 10?

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